ERP software, given its diverse applications and vast functional scope is shrouded in common misconceptions. Education ERP solutions too are haunted by a few such myths related to costs, complexity, suitability of the product and the need for customizations. While application-specific concerns do exist, they are usually addressed on a case-to-case basis.
Let’s take a look at 5 misconceptions that apply to Education ERP Software.
- One Size Fits All
An Educational ERP that fits one academic institution does not necessarily meet the requirements of all other such institutions. However schools or colleges that function in a similar manner, or fall under the same parent / governing institution may find one and the same Education ERP a best fit.
Either way each School or College is distinct with respect to courses offered, student capacity, number of teaching and non-teaching staff, facilities available, campus locations and host of other aspects. Going with ERP software successfully implemented in another comparable institution can pay off but only after ensuring that all major requirements are fully met and minor gaps if any, are addressable via cost-effective customizations or workarounds.
- ERP implementations are costly (in terms of both time and money)
Costs of ERP implementations are generally bound to vary based on several aspects. It invariably depends on the size of the institution, range of functionality or features required, chosen mode of delivery and the infrastructure overhead. This myth stems from another basic misunderstanding that ERP software is only suitable for large establishments.
This however is not the case. ERP software including Education ERP is available to suit diverse requirements both simple and advanced. The key however is to choose the right solution that best fits scale of operations and span of functions, that too from a reliable vendor. Watching out for hidden costs is a must. Careful assessment of requirement, planned budget, choice of a best-fit solution and trustworthy vendor can significantly cut implementation costs and time.
- On-Premise School ERP solutions are outdated
While ERP solutions on the Cloud are gaining popularity, a majority of ERP installation continue to be On-premise and in no way seen as outdated technology.
There are however several other aspects, related to infrastructure, maintenance, training, and software upgrades that need to be factored in to the costs, in case the educational institution chooses to manage its IT infrastructure using in-house staff.
- Implementing Education ERP ensures instant benefits
Education ERP implementation alone is not enough to make regular operations or processes more effective. The Software by itself doesn’t work wonders. End users (parents, teachers, admin staff, students and management) must learn to use the software and best leverage its features in order to reap benefits. The process is bound to take time. Initial training is a must for users to become familiar with the software and comfortably use it.
- ERP is complex and difficult to learn
ERP Software can be complex especially when used to automate industrial processes, but adequate hands on training and training material help make sense of the functionality and learn how best to use it.
Education ERP however is a relatively simpler straight forward solution that helps directly map manual processes to digital features. Educational institutions that opt for On-Premise implementation may need to train staff on the software maintenance and upgrade aspects in addition to using the regular features of the ERP solution.
ERP installation failures have been mainly attributed to the wrong choice of ERP software. Even the right Education software may need additional features in future. Customization, training and support are an integral part of ERP implementations, which can be easily addressed with the help of your trustworthy vendor.